Four Things To Ask Possible Venues Before Signing On The Dotted Line

After searching for a fantastic venue for your event, you think you've found the perfect spot. Before signing the contact, understand exactly what the venue offers. By doing so, you get a better idea of what you may need to provide and whether or not the venue is a good fit for your event.

1. When Can the Space be Accessed?

Whether you are planning a baby shower, wedding, or anniversary party, decorations are sure to be a part of your event. However, decorating can be a time-consuming process, requiring hours of your time. 

Some venues don't allow you to access the building until the day of the event. If so, make sure your schedule allows for decorating the day of the event.

Others permit you to decorate the evening before the event. Again, check that the available time slot suits your plans.

2. What Facilities or Spaces are Included?

Many venues have multiple rooms, including banquet halls, kitchens, and dining rooms. Inquire about what spaces come with your booking. You don't want to plan on using all of the venue's rooms if the rooms are already rented to another customer.

Make sure you understand what you are permitted to use. Kitchens and stages are two areas you want to make sure you're allowed to use.

3. Are There Any Prohibited Items?

Some venues prohibit certain items or activities. For example, it is not uncommon for venues to ban the use of bubbles, fog machines, or an open flame. Others may not allow alcohol or may only permit certain kinds of alcohol. It is important to check these rules ahead of time so you can adjust your plans for the event.

Sounds restrictions are another area to inquire about. There may be guidelines that dictate how loud music can be and what hours it can be played.

4. Who Handles Clean Up?

After an amazing party, there is one task that must be completed: cleaning the venue. Ask exactly who is responsible for what cleanup duties. For example, some venues simply require that you remove all of your event items. The venue handles resetting the room, sweeping, vacuuming, and mopping.

Others require customers to handle all cleanup-related duties. Know what is expected so you can make preparations. If you don't think you will feel like cleaning up afterwards, outsource the task to a qualified professional.

When it comes to throwing a memorable event, a fantastic venue is an important piece of the puzzle. Before committing, ask a few questions to make sure the venue is the right option for your festivities. For more information, contact a location that has banquet halls available for rent, such as Divine Hall of Grace.